Job Responsibilities
- Provide a bridge for smooth communication between the GMD's office and internal departments; demonstrating leadership to maintain confidentiality, trust and support with senior management staff.
- Successfully complete deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondences, circular and other task that facilitate the GMD's effective communication across the Company.
- Research, prioritize, and follow up on incoming issues, handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
- Maintain an organized system for tracking, monitoring, and prioritizing tasks and projects. Activity requires extensive collaboration with multiple parties, and handling of sensitive and confidential information.
- Collate and organize management reports from various departments with high accuracy and meeting timelines.
- Improves quality results by studying, evaluating, and re-designing processes and implementing changes.
- Making and managing travel arrangements, including transportation, accommodation, immigration and specific requirements of the countries/places travelled to for GMD and family members.
- Organizing and attending meetings and ensuring the GMD is well prepared for meetings.
- Undertake special assignments, ad-hoc functions and related duties assigned by the management.
Job Requirements
- Must possess Associates or Bachelor's Degree in Office or Business Management or closely related field;
- At least 7 years experience in a position with similar duties and responsibilities Excellent speaking, writing and overall communication skills a must.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Bilingual is a plus.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modelling, leadership technique, production methods, and coordination of people and resources.
- Must be flexible, highly organized and have a proven ability to juggle multiple competing tasks and demands. This will require collaborating with team members and working independently.
- Deals effectively with a variety of personalities and situations tactfully and professionally
Job Type: Full-time
Salary: RM6,000.00 - RM8,000.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Experience:
- working as a Personal Assistant: 5 years (Preferred)
Language:
- English very well (Preferred)
